Documents to have ready before you apply

The certificates and papers employers often ask for, and how to keep them ready to send.

Why prepare early

Good jobs often close within a week or two. If your documents are already scanned and named, you can apply the day you see an advert instead of searching for papers.

What employers often ask for

Every advert is different, so always check it. These are the documents asked for most often: - Your CV and an application letter. - Academic certificates and transcripts, from your highest level down. - Secondary school certificates, such as Form Four and Form Six. - Professional certificates and short courses relevant to the job. - Your birth certificate. - A national ID or another identity document. - For some jobs: a professional registration, a driving licence or a police clearance.

Make sure your names match

Employers compare the names on your certificates, ID and application. If they differ, for example because a name is spelled differently on one certificate or you use a different order of names, prepare an explanation before you apply. Many employers ask for a sworn statement (an affidavit) confirming that the names belong to the same person. Prepare it early, because it takes time to arrange.

Keep them ready

Scan each document clearly and save it as a PDF.
Name files so you know what they are, such as "Diploma-Certificate.pdf".
Keep them in one folder on your phone and a copy online, so you don't lose them.
Keep originals safe: employers usually ask to see them at interview, not to keep them.
On Kaziplat, you can add certificates to your CV so they're attached in order when you download it.

Certified copies

Some employers ask for certified copies: photocopies stamped and signed by an authorised person, such as an advocate or a commissioner for oaths, to confirm they match the original. If an advert asks for certified copies, get them done before the deadline and scan the certified version. Keep a few certified copies of your main certificates ready, since they are often requested.

Qualifications from abroad

If you studied outside Tanzania, many employers, especially in public service, ask for proof that your qualification is recognised in Tanzania. This is issued by the relevant national body, such as the Tanzania Commission for Universities for university awards. Apply for it well before you need it, since it can take time.

A quick checklist

Before each application, check:

Is every document the advert lists ready?
Is each scan clear, the right way up and complete?
Do the names match across all documents?
Are files named clearly and in the format asked for?
Is the total size within the limit?
Do you know where the originals are, in case you are invited to an interview?

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